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Privacy Policy

Privacy Policy


This page describes how Recruitee, Inc. ("Recruitee", "we", "our", "us") collects and processes personal information in accordance with this Privacy Policy.

What information do we collect and where do we collect it from?

We automatically collect information such as your IP address and device ID in order to provide our services to you. We also collect information from you when you register on our site or fill out a form or upload information to the Service.

The information we may collect includes, without limitation:

  1. Name, email address, social media accounts, cover letter (if applicable), resume and job experience, education, email communications sent via our Service, or email communications that you chose to send to us or to give us administrative access to, availability for interviews, notes from interviewers, offer letter contents, and custom fields created by customers of our platform as well as other content a user of our platform may upload.

  2. Metadata related to your use of the Service, such as: when you login to the Service and how you use the Service

If you are using “Recruitee for Recruiting”:

The sources of this collection are from job applicants or candidates directly, from customers, and from third party sources such as social media service providers.

If you are using “Recruitee Analytics”:

The sources of this collection are from systems the customer has connected to Recruitee.

What do we use personal information for?

If you are using “Recruiteefor Recruiting”:

We provide a job candidate and job applicant relationship management and tracking system. Any of the personal information we collect may be processed and/or used in the following ways:

  • To help companies post and manage jobs

  • To help companies source candidates for jobs

  • To help companies manage applicants for jobs

  • To help companies schedule interviews with candidates and interviewers

  • To personalize your experience (your information helps us to better respond to your individual needs)

  • To improve our Service (we continually strive to improve based on the information and feedback we receive from you)

  • To provide and improve customer service (your information helps us to more effectively respond to your customer service and support needs)

If you are using “Recruitee Analytics”:

We provide a talent analytics solution. Any of the personal information we collect may be processed and/or used in the following ways:

  • To help analyze recruiting activities

  • To personalize your experience (your information helps us to better respond to your individual needs)

  • To improve our Service (we continually strive to improve based on the information and feedback we receive from you)

How long do we retain your data?

How long we retain your Personal Data depends on the type of data and the purpose for which we process the data. We will retain your Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law.

Do we disclose any information to outside parties?

We disclose personal information to our customers to enable them to use our Service in connection with their job candidate management and recruiting analytics. The majority of the information we collect is transferred to at least one of our paying customers for their use of our Services. If we have collected your personal information, it is more likely than not that it was disclosed to one of our customers for their use of the Service within the last 12 months.

We do not sell, trade, or otherwise transfer your personal information except in accordance with this policy. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety. Additionally, in the event our business is acquired by a third party the information used in the operation of our business will necessarily be transferred in connection with that acquisition. Non-personally identifiable information may be provided to other parties for marketing, advertising, or other uses.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Your Consent

By using our site, you consent to our privacy policy. If you do not consent to the collection and processing of the information required to be processed, we are unable to provide you with our service, and you should not use our site.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page and update the Privacy Policy modification date above. Policy changes will apply only to information collected after the effective date of the change.

EU Residents

We process personal data only on documented instructions from the controller (our customer, the entity who is managing job candidates and applicants via our Service), including with regard to transfers of personal data to a third country or an international organization, unless required to do so by Union or Member State law to which the processor is subject; in such a case, the processor shall inform the controller of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest;

We ensure that persons authorized to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality;

We take Technical and Organizational measures in accordance with Article 32 of the GDPR

We respect the conditions referred to in paragraphs 2 and 4 of Article 28.3 of the GDPR for engaging another processor;

We will use commercially reasonable efforts, insofar as this is possible, for the fulfilment of the controller's obligation to respond to requests for exercising the data subject's rights laid down in Chapter III of the GPDR;

We assist the controller in ensuring compliance with the obligations pursuant to Articles 32 to 36 of the GDPR taking into account the nature of processing and the information available to the processor;

We will, at the choice of the controller, which should be exercised via the Service or by emailing the choice to, delete or return all the personal data to the controller after the end of the provision of services relating to processing, and will delete existing copies unless Union or Member State law requires storage of the personal data;

We will make available to the controller all information necessary to demonstrate compliance with the obligations laid down in Article 28.3 of the GDPR and allow for and contribute to audits, including inspections, conducted by the controller or another auditor mandated by the controller.

Google API Services User Data Policy

Recruitee’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements

We use your personal data for:

  • learning more about the behaviour of the visitors of our careers website to improve our recruitment process and this website;
  • improving and monitoring the performance of this website;
  • and generating anonymized data that we share with our partners.

All processing of personal data of careers website visitors is based on our legitimate interest to facilitate recruitment.

We process the following personal data of careers website visitors:

  • Device and browser
  • IP-address
  • Requests and responses sent from and to your device
  • Source website (we use a cookie to track this)
  • Acceptance of Cookies (a cookie is used to store this)
  • Behaviour on our website

Your personal data is processed by Indeed on pages where we display a button to ‘Apply with Indeed’, even when you don’t use that functionality. Indeed may use cookies. The privacy policy of Indeed applies for processing of personal data by Indeed:

Personal data of job applicants

If you apply for a job then we process your personal data to facilitate the entire job application procedure on the grounds of our legitimate interests for recruiting. After the procedure we will delete your personal data as soon as possible, unless we have informed you that we require it for other purposes. The following personal data can be processed for the job application procedure:

  • Any personal data that you provide through our job application form including, but not limited to:
    • Full name, email address, phone number, picture, cover letter, résumé, LinkedIn profile, Indeed profile and which job you have applied for.
  • Statuses, notes and planning related to your job application
  • Email communications

Under European data protection law we are required to inform you that withholding personal data in your job application can give you a disadvantage in comparison to other candidates who are applying for the same role.

Your personal data has to be processed by LinkedIn and Indeed to allow for the ‘Apply with LinkedIn’ and ‘Apply with Indeed’ functionalities. LinkedIn and Indeed may use cookies. You can find their privacy policies on the following websites:

Requests or questions

Feel free to contact us if you have any questions regarding your personal data. You can also contact us with requests to exercise your rights under European data protection law. Such rights include the rights to access, rectification, erasure, restriction of processing, data portability and object.

If you have any requests or questions with regard to your personal data you can contact: 


We advise you to contact us first if you have any complaints regarding the processing of your personal data.